An operational guide to partner onboarding across all 27 EU member states, detailing required corporate IDs, PPWR registries, all 8 EU currencies, and GS1 product standards.
Salp's partner onboarding architecture provides independent European manufacturers and brands with direct access to customers across all 27 EU member states under the Article 14a Deemed Supplier tax regime. By centralizing destination VAT clearance through Dutch Union OSS and enforcing universal compliance standards, the platform eliminates cross-border administrative barriers while guaranteeing 100% net settlements.
Expanding physical retail distribution across European borders traditionally required small and medium-sized manufacturers to navigate twenty-seven separate national company registries, diverse tax identification standards, fragmented environmental packaging laws, eight distinct regional currencies, and complex cross-border VAT filings. Salp replaces this operational friction with a single, unified B2B onboarding protocol designed to integrate directly with your existing workshop, studio, or warehouse operations.
For an in-depth breakdown of the underlying fiscal framework, consult our EU VAT & Union OSS Compliance Guide. This operational guide establishes the exact requirements your company must fulfill to activate an active vendor account on Salp, publish products across 20 Eurozone channels, and automate daily fulfillment.
Operational Fiscal Notice: Under the Deemed Supplier regime (EU VAT Directive Article 14a and Dutch Art. 3c Wet OB 1968), cross-border supplies to Salp BV are treated as 0% intra-Community B2B sales under reverse charge. Brand partners do not need to register for VAT in customer destination countries. Salp calculates, collects, and remits destination VAT directly via Dutch Union OSS.
To establish an active selling account on Salp, businesses must provide verified corporate identifiers including national commercial register numbers, official company names, and registered physical addresses. Sole proprietors and legal entities across all 27 EU member states submit standardized national documentation, European Commission VIES-verified VAT identification numbers, and encrypted Tax Identification Numbers to satisfy statutory European Union DAC7 transparency directives.
Salp operates in strict accordance with European digital single market regulations, including the Digital Services Act (Regulation (EU) 2022/2065) and the DAC7 Tax Transparency Directive (Directive (EU) 2021/514). These statutes require online marketplaces to collect, verify, and maintain auditable records for every merchant selling to European consumers.
During account registration at /apply, partners must declare their statutory organizational structure:
European company law mandates registration with a domestic commercial authority. Every partner established in the European Union provides their official domestic trade register number and corporate tax code during onboarding:
Netherlands (NL): Kamer van Koophandel (KVK) registration number (8 digits) and RSIN (legal entities, 9 digits) or BSN (sole proprietors). VIES VAT: NL + 9 digits + B + 2 digits.
Belgium (BE): Banque-Carrefour des Entreprises (BCE) / Kruispuntbank van Ondernemingen (KBO) - Numéro d'entreprise / Ondernemingsnummer (10 digits). VIES VAT: BE + 10 digits.
Luxembourg (LU): Registre de Commerce et des Sociétés (RCS Luxembourg) registration number (e.g. B123456) and national identity matricule (11 digits). VIES VAT: LU + 8 digits.
Ireland (IE): Companies Registration Office (CRO) company number (6 digits) and Tax Reference Number (TRN). VIES VAT: IE + 8 or 9 alphanumeric characters.
Germany (DE): Handelsregisterauszug - Handelsregisternummer (HRB for corporations, HRA for partnerships) issued by the local district court (Amtsgericht), accompanied by the 10/11-digit Steuernummer or 11-digit personal Steuer-ID. VIES VAT: DE + 9 digits.
Austria (AT): Firmenbuch registration via the regional court - Firmenbuchnummer (FN) including check letter (e.g. FN 123456 a) and 9-digit Abgabenkontonummer. VIES VAT: ATU + 8 digits.
France (FR): Registre du Commerce et des Sociétés (RCS) via INSEE - 9-digit SIREN or 14-digit SIRET and corporate tax number. VIES VAT: FR + 2 check characters + 9-digit SIREN.
Italy (IT): Registro delle Imprese / Camera di Commercio - Numero REA (Repertorio Economico Amministrativo) and corporate or personal Codice Fiscale. VIES VAT: IT + 11 digits.
Spain (ES): Registro Mercantil registration and Número de Identificación Fiscal (NIF/CIF) (9 characters, e.g. B-12345678). VIES VAT: ES + 9 alphanumeric characters.
Portugal (PT): Registo Comercial via IRN - NIPC (Número de Identificação de Pessoa Coletiva, 9 digits). VIES VAT: PT + 9 digits.
Greece (GR): Γενικό Εμπορικό Μητρώο (G.E.MI. / GEMI) 12-digit registration number and ΑΦΜ (AFM) 9-digit tax number. VIES VAT: EL + 9 digits.
Cyprus (CY): Department of Registrar of Companies (DRCIP) HE/EE registration number and 8-digit Tax Identification Code (TIC). VIES VAT: CY + 8 digits + 1 letter.
Malta (MT): Malta Business Registry (MBR) company registration number (prefixed with C-) and corporate tax identifier. VIES VAT: MT + 8 digits.
Denmark (DK): Erhvervsstyrelsen (Danish Business Authority) - 8-digit CVR-nummer. VIES VAT: DK + 8 digits.
Sweden (SE): Bolagsverket (Swedish Companies Registration Office) - 10-digit Organisationsnummer. VIES VAT: SE + 10 digits + 01.
Finland (FI): Patentti- ja rekisterihallitus (PRH) / Verohallinto - 8-character Y-tunnus (Business ID, format 1234567-8). VIES VAT: FI + 8 digits.
Estonia (EE): Äriregister (Centre of Registers and Information Systems) - 8-digit Registrikood. VIES VAT: EE + 9 digits.
Latvia (LV): Uzņēmumu reģistrs (Register of Enterprises) - 11-digit Reģistrācijas numurs. VIES VAT: LV + 11 digits.
Lithuania (LT): Registrų centras (Register of Legal Entities) - 9-digit Juridinio asmens kodas. VIES VAT: LT + 9 or 12 digits.
Poland (PL): Krajowy Rejestr Sądowy (KRS) 10-digit number for corporations (or CEIDG registration for sole proprietors) and 10-digit NIP. VIES VAT: PL + 10 digits.
Czechia (CZ): Obchodní rejstřík (Regional Commercial Register) - 8-digit IČO and DIČ tax identifier. VIES VAT: CZ + 8 to 10 digits.
Slovakia (SK): Obchodný register (District Court Commercial Register) - 8-digit IČO and 10-digit DIČ. VIES VAT: SK + 10 digits.
Hungary (HU): Cégbíróság (Court of Registration) - 10-digit Cégjegyzékszám and 8-digit Adószám tax code. VIES VAT: HU + 8 digits.
Romania (RO): Oficiul Național al Registrului Comerțului (ONRC) - Număr de ordine în Registrul Comerțului (Număr J) and fiscal code CUI. VIES VAT: RO + 2 to 10 digits.
Bulgaria (BG): Търговски регистър (Commercial Register) via Registry Agency - 9-digit ЕИК (EIK / UIC). VIES VAT: BG + 9 or 10 digits.
Croatia (HR): Sudski registar 8-digit MBS (Matični broj subjekta) and 11-digit OIB (Osobni identifikacijski broj). VIES VAT: HR + 11 digits.
Slovenia (SI): Poslovni register Slovenije (AJPES) - 10-digit Matična številka and 8-digit Davčna številka. VIES VAT: SI + 8 digits.
Partners must provide a valid European Value Added Tax (VAT) identification number prefixed with their two-letter country code (e.g. DE123456789, FR12345678901, NL123456789B01). Salp's onboarding API executes a real-time pre-flight query against the European Commission's VIES (VAT Information Exchange System) database.
To successfully pass VIES verification, your registered business name and physical street address submitted in the application must match the legal entity data registered with your national tax administration.
Under the European Union DAC7 directive, Salp must report annual seller earnings, transaction volumes, and bank account identifiers directly to the Dutch tax authorities (Belastingdienst), which automatically exchanges these records with the revenue service of your country of tax residence. To safeguard corporate privacy, all Tax Identification Numbers (TINs) are encrypted and stored in secure data facilities.
While Salp's primary fiscal clearance and Union OSS reporting operate in Euros, the European Union comprises twenty-seven sovereign nations operating across eight distinct domestic currencies. Salp provides full currency synchronization, allowing partners throughout Europe to price catalogs, calculate margins, and receive bank disbursements seamlessly.
The eight official currencies across the 27 EU member states include:
€1 = 1.95583 BGN.€1 = 7.46038 DKK (within a tight ±2.25% fluctuation band).When connecting your e-commerce store (Shopify, WooCommerce, Lightspeed, BigCommerce, or Magento 2), catalog products may be ingested in your local operating currency or master EUR. Salp updates mid-market conversion rates daily directly from European Central Bank (ECB) feeds. When customer orders are injected back into your store, order totals match your configured settlement expectations, and bi-weekly SEPA payouts disburse 100% of your net base earnings directly into your corporate IBAN without predatory currency conversion penalties.
Under European Union Packaging and Packaging Waste Regulation rules, merchants cannot activate individual country sales channels without providing a verified packaging Extended Producer Responsibility registration number. Salp requires partners to register with designated national packaging schemes in each target delivery market, preventing cross-border environmental non-compliance and shielding makers from regulatory enforcement penalties across European member states.
The European Union's Packaging and Packaging Waste Regulation (PPWR) and domestic Extended Producer Responsibility (EPR) laws mandate that any brand introducing packaged goods into an EU member state must finance the collection, sorting, and recycling of that packaging. This applies to both primary product packaging and secondary shipping cartons. For a complete statutory breakdown, review our detailed guide on EU PPWR & Packaging EPR Compliance.
In Salp's partner portal under Dashboard > Settings > Channels, individual country sales channels are programmatically gated. You cannot toggle a country channel to active unless you have entered a verified packaging EPR registration number for that specific jurisdiction.
For example, to sell to customers in Germany, you must provide your LUCID registration number. To activate the French channel, you must provide your Citeo or Leko registration number. To activate the Dutch channel, you must link your Verpact registration number.
Depending on your catalog composition, national environmental authorities may require additional producer responsibility registrations before commercial sale:
Mandatory PPWR Channel Gating Notice: In accordance with EU PPWR rules, European sales channels remain locked until a valid packaging EPR registration number is provided for that specific destination country. To sell in Germany, you must register in LUCID; to sell in France, in Citeo or Leko; to sell in the Netherlands, in Verpact. Registrations can be added individually under Dashboard > Settings > Channels.
Netherlands (NL): Verpact (formerly Afvalfonds Verpakkingen) (verpact.nl).
Germany (DE): Stiftung Zentrale Stelle Verpackungsregister (ZSVR) via LUCID / Lizenzero (lizenzero.de).
Austria (AT): EDM / ARA (Altstoff Recycling Austria) (ara.at).
Belgium (BE): Fost Plus (fostplus.be).
Luxembourg (LU): Valorlux (valorlux.lu).
Ireland (IE): Repak (repak.ie).
France (FR): Citeo or Leko (leko.eco).
Italy (IT): CONAI (Consorzio Nazionale Imballaggi) (conai.org).
Spain (ES): Ecoembes (ecoembes.com).
Portugal (PT): Sociedade Ponto Verde (pontoverde.pt).
Greece (GR): HERRCO (herrco.gr).
Cyprus (CY): Green Dot Cyprus (greendot.com.cy).
Malta (MT): GreenPak (greenpak.com.mt).
Denmark (DK): DPA-System (dpa-system.dk).
Sweden (SE): NPA (Näringslivets Producentansvar) (npa.se).
Finland (FI): Rinki (rinkiin.fi).
Estonia (EE): ETO (Eesti Taaskasutusorganisatsioon) (eto.ee).
Latvia (LV): Zaļais punkts (zalais.lv).
Lithuania (LT): GPAIS (gpais.lt).
Poland (PL): BDO (Baza Danych o Odpadach) (bdo.mos.gov.pl).
Czechia (CZ): EKO-KOM (ekokom.cz).
Hungary (HU): MOHU (mohu.hu).
Romania (RO): AFM (Administrația Fondului pentru Mediu) (afm.ro).
Bulgaria (BG): Ecopack (ecopack.bg).
Croatia (HR): FZOEU (fzoeu.hr).
Slovakia (SK): NATUR-PACK (naturpack.sk).
Slovenia (SI): Slopak (slopak.si).
Salp enforces rigorous catalog standards to ensure seamless logistics and automated order routing across European markets. Products must feature valid GS1 GTIN or EAN barcodes with verified Modulo-10 checksums, high-resolution imagery exceeding 800 pixels for automated background extraction, standardized kilogram weights for proximity tier calculation, and verified European Union manufacturing or responsible person declarations under GPSR safety regulations.
When items sync from your e-commerce platform or are created manually in the portal, Salp's ingestion engine runs automated validation gates before authorizing publication. Learn more about catalog synchronization in our guides on Automated Listing Creation and Understanding the Field Mapping Engine.
Every commercial variant must carry a legitimate Global Trade Item Number (GTIN) conforming to international GS1 standards:
EAN-13), 8-digit EAN (EAN-8), 12-digit UPC (UPC-12), 14-digit shipping carton codes (GTIN-14), and GS1 Digital Link URIs (/01/087...).200–299, 020–029, or 040–049.980–999 or 050–059.1234567890128, 9876543210982, or all-identical digits (0000000000000).1000000000009).To preserve visual editorial standards across the storefront, product photography passes through an automated studio enhancement pipeline:
Physical parcel shipping tariffs are calculated dynamically from your dispatch warehouse. Our ingestion parser automatically normalizes weights from various units (grams, ounces, pounds) into kilograms (kg) to determine the logistics tier:
Partners define master catalog pricing net of VAT. When syncing promotional sale prices from your connected store, Salp enforces an automated Margin Guardrail:
If a promotional price discount exceeds 40% of the standard MSRP, the system suppresses the promotional price and maintains the standard base MSRP. This prevents unintended margin erosion caused by currency conversion mismatches or local store clearance tags.
In compliance with the General Product Safety Regulation (EU 2023/988), every listing must document its European origin. For products or raw materials imported from outside the European Union, the vendor profile must list an authorized EU Responsible Person (Name, Physical Address, Postal Code, Country, and Email Address) directly accessible in statutory consumer disclosures. Review our complete checklist on EU GPSR & Product Safety Compliance.
Automated GS1 Barcode Quarantine Notice: Salp's catalog ingestion engine continuously scans variant barcodes against international GS1 specifications. Listings with missing barcodes, internal in-store numbers (RCN ranges 200-299), coupon codes, or dummy sequences are instantly quarantined and disabled from all storefront channels until corrected.
Activating a commercial storefront on Salp involves an eight-stage technical workflow progressing from initial business registration and two-factor authentication to automated VIES tax verification, SEPA payout connection, dispatch warehouse configuration, and native e-commerce store integration. Completing this sequential architecture unlocks full catalog synchronization, automated Dutch Union OSS fiscal settlement, and active multi-channel Eurozone distribution within forty-eight hours.
The vendor portal tracks your onboarding progress under Dashboard > Onboarding Checklist across eight functional stages:
Navigate to /[locale]/apply to submit your core corporate profile: legal entity name, brand name, registered office address, company type, preferred portal language (from 25 supported EU languages), and VIES VAT number. Agree to the statutory Self-Billing Agreement.
Account security is strictly enforced across the portal. Navigate to Dashboard > Setup 2FA to pair your mobile authenticator app (Google Authenticator, 1Password, Bitwarden) via TOTP QR code. Download your cryptographic backup recovery codes. Sessions support 30-day persistence on trusted devices.
Upon submission, your profile enters PENDING compliance status while automated checks verify your VAT number against the European Commission VIES database and validate your national Tax Identification Number. Once verified, your status transitions to VERIFIED, unlocking product activation toggles.
Navigate to Dashboard > Settings > Payouts. Under European financial regulations (PSD2 and Anti-Money Laundering directives), our licensed European payout gateway requires statutory identity verification (Know Your Customer) before funds can be disbursed to your account. For details on fee deduction and net settlements, see our Marketplace Commission Structure and Tax Models.
Required Verification Documents:
Navigate to Dashboard > Shipping > Warehouses to register the physical address where your parcels are prepared and collected by couriers. The dispatch warehouse country serves as the geographical anchor for proximity routing calculations. If your brand dispatches from multiple fulfillment facilities, consult our guide on Managing Multi-Warehouse Logistics and Location Mapping.
Under Dashboard > Shipping, configure your standard ground shipping rates across Salp's 4 Proximity Zones (Zone 1 Domestic, Zone 2 Contiguous Neighbors, Zone 3 Continental Europe, and Zone 4 Remote Territories and Islands). While zone proximity automates rates across Europe by default, partners can also save custom, country-specific base rates and per-item surcharges for individual destination countries if specific carrier contracts require dedicated pricing. To customize rates or set tier overrides, consult our guide on Eurozone Shipping Zones and Custom Rate Overrides.
Navigate to Dashboard > Brand Page to configure your public brand identity hosted on Payload CMS. Upload your high-resolution vector logo, define your Brand Hero tagline, state your founding year, and articulate your studio craft techniques and material origins.
Navigate to Dashboard > Integrations to connect your e-commerce store. Salp provides certified, sub-200ms bi-directional synchronization adapters for all major European commerce platforms:
To learn how orders flow automatically into your connected platform, see our guide on Fulfillment & Order Synchronization. Finally, visit Settings > Channels to enter your national packaging EPR numbers and toggle on target country distribution.
No. Under Article 14a of the EU VAT Directive (Deemed Supplier regime), Salp BV legally assumes cross-border B2C destination VAT liability. Salp declares and remits all consumer VAT quarterly via its Dutch Union OSS registration. You only issue a single B2B invoice to Salp BV with 0% intra-Community reverse-charge VAT (or 21% Dutch VAT if your company is established in the Netherlands).
If your e-commerce store operates in Bulgarian Lev (BGN), Czech Koruna (CZK), Danish Krone (DKK), Hungarian Forint (HUF), Polish Złoty (PLN), Romanian Leu (RON), or Swedish Krona (SEK), Salp synchronizes catalog prices daily using official European Central Bank (ECB) benchmark exchange rates. Bi-weekly SEPA payouts are settled directly to your corporate IBAN in EUR or your domestic currency at interbank rates.
Yes. While Salp's 4-Zone Proximity Shipping Matrix automates logistics pricing across Europe based on geographic distance, you can configure country-specific price overrides under Dashboard > Shipping. Any rate defined for a specific country takes precedence over the default regional zone calculation.
Salp's ingestion engine automatically flags missing or invalid barcodes during catalog sync, assigning an Invalid Barcode alert. Quarantined variants cannot be activated or published to storefront channels until a valid GS1 barcode with an authentic Modulo-10 checksum is assigned in your connected store.
Under European Union financial regulations (PSD2 and Anti-Money Laundering directives), licensed payment processors are legally required to verify the identity of the primary account holder and beneficial owners before enabling commercial fund transfers. This guarantees fraud protection and prevents payout freezes.
Yes. Salp operates a distributed dispatch model. All orders are packed directly in your own studio or warehouse using your authentic brand materials, boxes, and care inserts. You attach the courier shipping label and hand the parcel to your standard carrier.
The checkout engine applies your configured base zone rate to the first item, and automatically appends your per-item surcharge (default €1.50) for each additional item to compensate for parcel weight and dimensional volume.
Customer returns follow your store's return policy configured under Dashboard > Settings > Returns. For a detailed breakdown of return routing, label generation, and financial netting, consult our Returns, Refunds & Reverse Logistics Guide at /docs/returns-refunds-logistics.
Provide the monthly consolidated B2B settlement summaries and self-billing credit notes generated automatically in your portal under Dashboard > Finances > Export. These documents substantiate your 0% intra-Community supply of goods under Article 138 of the EU VAT Directive.
Before opening European sales channels, merchants must complete a comprehensive technical pre-flight check across legal, environmental, and product data dimensions. Verifying that corporate registers match VIES records, packaging EPR numbers are logged for target markets, barcodes satisfy GS1 specifications, and dispatch warehouses are configured guarantees zero-friction order ingestion and prevents automated catalog deactivation across the Eurozone network.
Before launching your first European sales channels, review this pre-flight verification list:
Once all checklist parameters are verified, visit Dashboard > Settings > Channels to activate your target Eurozone countries and begin receiving unified European orders.